Frequently Asked Questions

Where is the World Doctors Orchestra centered?
The orchestra's main office is located in Berlin. Rehearsals and concerts take place all over the world.

How can I join the World Doctors Orchestra?
Just complete the application form on our website to become a registered member.

Do I have to be a physician/dentist or medical student to join the orchestra?

What are the criteria for acceptance?
There is no additional audition process to be accepted into WDO, but you should be proficient in playing a classical instrument and have had already some orchestra experience.

How often does the World Doctors Orchestra perform?
The orchestra generally performs twice or three times a year all over the world.

Where and how often does the orchestra rehearse?
Every musician has to prepare his or her part individually. Rehearsals take place during 3 days before each concert at the same venue.

How will I be informed about the next concert?
All registered members are invited to play in the upcoming concerts. Invitations are sent approximately 1 year in advance by email to all members, regardless of participation in a previous WDO concert.

What do I have to do to take part in a concert?
After receiving the registration form to sign up for the upcoming concerts, you need to sign the form and send it back by fax or as a pdf by email. If the orchestra management does not receive the form with your signature you will not be considered for the ensemble. You will be noted as “not available” for that concert session.

How are the musicians chosen for a concert?
For each concert the orchestra has to be configured according to availability and needed instruments. This is exclusively done by the musical director.

Is there some waiting list when the ensemble is complete?
Yes, mostly consisting of flutes, clarinets and celli.

May I participate in some future concert, even if I was not accepted for a previous concert?
Yes, since in every concert the orchestra basically performs in a new configuration, according to availability and needed instruments.

Does the World Doctors Orchestra pay my travel costs?
Please note that according to the orchestra's charity mission, all members are to cover all travel and accommodation expenses by themselves. In addition a donation of 100 to 500 Euro may be necessary to make the session possible. This is announced in advance. You will receive a donation receipt for your payment.


Questions which may arise when you have been accepted to join a concert session:

How will I get my sheet music?
You will receive your part by email, please keep us updated with your current email address and make sure there is sufficiant memory space left on your account at any time.

Is the organizer responsible for my travel arrangement?
No. You need to arrange your travel yourself or by asking your local travel agency. WDO may recommend a preferred travel agency for certain sessions.

Do I need a visum?
This depends on the country, where you are coming from. If an invitation is required WDO office is happy to help you with this. If you apply for a visum, please indicate that you are travelling as a tourist, not with the purpose to perform a concert! The latter might result in needing a work permit.

When can I book my flights? I would like to plan my flights to the concert session, but there aren`t any current information about concert/rehearsal venues and accommodation yet.
We kindly ask you for a bit of patience. We are in the planning with the local organizer and still negotiating organizational questions. We will inform you as soon as we have further details.

Can I rent or borrow instruments on-site? If yes, which ones and where?
Only double-basses, celli and timpani/percussion will be rented on-site by the orchestra office. All other musicians are expected to bring their own instruments and stands.
If you are a double-bass or cello player you need to announce your request to the management of the orchestra and your instrument will be provided on site. You need to bring your own bow.

Who organizes transport of instruments during the session?
The local organizer takes care of the transport of large instruments such as double basses, percussion instruments, or maybe celli. All other instruments have been carried by the participants themselves.

My instrument is made of material which is subject to the Convention on International Trade in Endangered Species of Wild Fauna and Flora (CITES).
Please carefully plan the transfer of your instrument or your bow into a foreign country. Further information is available at your national authorities.
WDO is not able to apply for a Travelling Exhibition Certificate, as WDO consists of musicians from all over the world and therefore is not a travelling exhibition.

I will be travelling alone and don’t know anyone.
Getting to know people is no problem at all, you will immediately become familiar with many others coming from your country, playing the same instrument or being your stand partner.

Is there an opening event where I can get to know the other musicians?
A get-together will take place at the last evening, but not at the beginning. Everyone will receive a batch. Often other social events are offered. It depends on the local organization.

What is the daily schedule like?
Normal rehearsal schedule is 9 a.m. to 6 p.m., deviations may be possible. Please regularly check the information in the member's area, a rehearsal schedule is provided in the last week before the event.

Is there a lunch provided on rehearsal days?
Yes. Most often this is offered by the local organizer. Alternatively a local restaurant is recommended.

Is there a dress code?
For the evening concerts for men bow tie (black preferred, but colored also acceptable) and black suit or tuxedo is requested and for women a floor length gown (coloured preferred or black also possible) or skirt or slacks with long sleeves.

Is there an evening program for everyone or will I be responsible for my own evening plans?
It depends on the schedule. In some locations a social program is arranged, in others you need to arrange your evening program yourself or together with other musicians.

Do we have every evening off?
All evening events are optional.

Despite a social program, are there further group activities planned which can be booked (so I don’t book things twice)?
If this is the case this is announced in the information material.

Is there a tourist program and do I have to get into contact with a travel agent for booking?
You need to arrange a tourist program yourself.

Is it possible to combine vacation with concert session? Is it posible to extend the stay?
Yes, of course. You can stay at the concert's city as long as you like. Please note, that the special accommodation offer is usually valid during the session. Further hotel arrangement must be organized individually.

How do the transfers from the hotel to the rehearsal site work? Are there transfers available from all of the hotels? Do I need to organize this in advance?
This depends on the location of the hotels and is always announced before.

What do the accompanying persons do during the rehearsals? Is there a 'partners social program'?
Accompanying persons are welcome to the concert and evening program, however the orchestra office generally does not arrange an additional social program.

How is it possible to donate money or pay a financial contribution to the concert organisation?
Please transfer to our bank account:
World Doctors Orchestra e.V.
Dt. Apotheker- und Ärztebank
IBAN: DE52 3006 0601 000 729 4786

Next Concerts

Friday, June 7, 2019
Basilique Saint-Remi de Reims, France

Saturday, June 8, 2019
Philharmonie de Paris, France

Sunday, June 9, 2019
Philharmonie Luxembourg

Gustav Mahler
Symphony No. 3

Stefan Willich, conductor
Delphine Haidan, mezzo-soprano
Chœur Nicolas de Grigny, chorus
La Maîtrise de Reims, children's chorus

Tickets (Reims)
Tickets (Paris)
Tickets (Luxembourg)

More information